The Studierendenwerk Würzburg runs several student residences in Bamberg. For some exchange students from the International Office of the Otto-Friedrich-University of Bamberg there is a limited number of places in these student residences available. When applying for one of these places, you will have to pay attention to some specifics.
The Studierendenwerk Würzburg guarantees a reservation of a room in a student residence for every exchange student selected by the International Office of the University of Bamberg, provided that the student has sent a complete and correct online application to the Studierendenwerk Würzburg by 30 June for the following winter semester and by 15 January for the following summer semester and that there are still rooms available. In addition, the rental contract for a reserved place in a student residence must be received by the Bamberg office (Geschäftsstelle Bamberg) of the Studierendenwerk Würzburg in full and signed within a given deadline. Also within this period, the deposit and the first month's rent must be credited to the bank account of the Studierendenwerk Würzburg.
You can rent a room in the student residence for the following periods:
1 March - 31 August (1 semester)
1 March - 28/29 February of the following year (2 semesters)
1 September - 28/29 February of the following year (1 semester)
1 September - 31 August of the following year (2 semesters)
The rent is payable for the entire contract period, regardless of the duration of any grant and actual duration of the stay in the student residence. It is not possible to move rooms.
Step 1: Scan letter of acceptance
Scan your letter of acceptance of the University of Bamberg and save as pdf. The file must not be bigger than 850 kB. You will need the file in Step 3.
Step 2: Scan your identity card/passport
Scan your ID-card or passport and save as pdf. The pdf must not be bigger than 850 kB. You will need the file in Step 3.
Step 3: Fill in online application
After that, go to:
https://www.swerk-wue.de/en/wohnen/move-in-guide/applications-for-accommodation.html
and fill out the application for the student residence taking the following instructions into account:
Field "Wished types of housing"
You will have to make a choice here because of the software, but due to the guarantee of a room, your choice here cannot be taken into account.
Field "Wished student residences"
You will have to make a choice here because of the software, but due to the guarantee of a room, your choice here cannot be taken into account.
Field "Favoured move-in date"
You may only choose:
1 March (... 01.03.)
1 September (... 01.09.)
Due to the guarantee of a room, a different choice here cannot be taken into account.
Field "Identity card / passport"
Upload the file from Step 2
Field "Certificate of matriculation / letter of admission"
Upload the file from Step 1
Field "Notes"
Due to the guarantee of a room, fill in the text:
"Project No. B44BY"
Field "Security code" (if present)
If there are problems with the security code, often the security code has been typed in wrong or the uploaded file is too big. The pdf must not be bigger than 850 kB.
Step 4: Confirm link
After you have sent the application, you will receive an email including a link, which has to be confirmed within 7 days after we have sent it. Only if you confirm this link in time, your application will be registered in our system.
If you did not receive an e-mail, also check your spam filter and make sure that your mailbox is not full. It can also be possible that you have given a wrong e-mail address. In this case you will have to send a new application.
Step 5: Sign and scan rental contract
If they have reserved a place in a student residence for you, the Bamberg office of the Studierendenwerk Würzburg will sent you the rental contract along with a SEPA direct debit mandate by email by the beginning of August respectively mid-February. The email also contains a deadline within which the Steps 5 - 7 must be carried out.
The following rental contract and SEPA direct debit mandate are only examples for your information and therefore not valid:
Download example rental contract for Bamberg
Download example SEPA direct debit mandate
Please print the rental contract you received by email completely and then sign it. After that scan all pages of the signed rental contract and save as pdf. You will need the file in Step 7.
Step 6: Transfer deposit and first month's rent and scan bank statement
Please transfer the deposit (see § 1, section 3 of the rental contract) and the first month's rent (see § 1 section 2 of the rental contract) to the Studierendenwerk Würzburg within the given deadline. You will have to bear any incurring bank charges.
Details for the transfer of the deposit and the first month's rent:
Name of account holder: Studierendenwerk Würzburg
Address of account holder: Am Studentenhaus 1, 97072 Würzburg, Germany
Name of bank: UniCredit Bank Würzburg / HypoVereinsbank Würzburg
Address of bank: Eichhornstraße 2a, 97070 Würzburg, Germany
SWIFT (BIC): HYVEDEMM455
IBAN: DE40 7902 0076 0001 4978 04
Amount: deposit + first month's rent (total rent) + any incurring bank charges
Payment details: "Ident.-Nr. _ _ _ _ _ _" (see rental contract above § 1) + "Deposit and 1. rent Bamberg"
After having transferred the money, please scan your bank statement or make a screen shot of the online transfer and save as pdf. You will need the file in Step 7.
Step 7: Send scans of rental contract and the proof of payment by email
Please send your saved pdf files with the scans of the signed rental contract (Step 5) and the proof of payment (Step 6) by email to the Studierendenwerk within the given deadline.
If the scans and the bank transfer have arrived in full and on time at the Studierendenwerk Würzburg, you have rented the room in the student residence.
In the event that the signed rental contract and the payment of the deposit and the first month's rent should not be properly received within the given deadline, the Studierendenwerk Würzburg is entitled to rent the room to another student without further notice.
Step 8: Receive key and hand in passport photo
You will receive the key/key card for the room in the student residence and the mailbox from the caretaker after the beginning of the contract against an acknowledgement of receipt and a passport photo. If you have assigned a tutor of the University of Bamberg or any other person to pick up your keys / key card, you will need to confirm the receipt again in person with the caretaker and also hand in the passport photo.
Download authorization for receipt of keys
Step 9: Hand in handover record
After your arrival in Bamberg you will also receive a handover record when moving in. Please check your room/flat and the objects in it for damage and completeness based on the inventory listing. Then fill out the handover protocol, sign it and hand it in to the caretaker within 7 days after having received the keys.
Download example handover record
Step 10: Hand in SEPA direct debit mandate
To fill in the SEPA direct debit mandate you need a SEPA-enabled bank account. For bank accounts abroad, the bank needs to be a SEPA participant and the account must be SEPA-compliant. If you do not have a SEPA-enabled bank account, you must open a new giro account with a bank.
For more information on SEPA procedures, please visit
http://ec.europa.eu/internal_market/payments/sepa/index_en.htm
Fill in the SEPA direct debit mandate and hand it in at the Bamberg office of the Studierendenwerk Würzburg (Austraße 37, 2nd Floor, Room 2.014 and 2.015, 96047 Bamberg, office hours Monday, Tuesday, Wednesday and Friday 11.00 a.m. - 1.00 p.m. and Thursday 1.00 p.m. - 3.00 p.m.) within one week after moving in.
Step 11: Hand in certificate of matriculation
According to § 3 of the rental contract, the certificate of matriculation of the University of Bamberg has to be handed in to the Bamberg office of the Studierendenwerk Würzburg at the beginning of each semester until 30 April respectively 31 October. You can also upload the certificate under
https://www.swerk-wue.de/wohnen/immatrikulationsbescheinigung.html
You can download your certificate of matriculation online on the "Online-Portal" of the University of Bamberg under